What is changing?
The State of Arizona will replace the current system (ProcureAZ) with a new flexible cloud-based system, which the State is branding as the Arizona Procurement Portal (APP). The new system is a Software as a Service (SaaS) system from a company called Ivalua. The Ivalua system will include modules to manage the Source to Contract (Solicitations and Contracts), Procure to Pay (Requisition through Invoice), and Supplier Management processes.
What’s the goal?
The goal of the APP solution is to provide end-to-end automation; reduce maverick spend; and enhance spend management, data quality and availability, and supplier management across the Source to Pay (S2P) process spanning Procurement and Accounting.
What capabilities will the APP provide?
APP will provide:
Supplier Management: Supplier onboarding, performance evaluations, and general maintenance
Strategic Sourcing: Centralized processes to negotiate goods and services at the best price
Contracts & Requisitioning : Create, maintain, and renew State contracts and easily create requisitions in system
Invoices & Payables: Provides electronic invoicing capability and greater control of the payment cycle
Analytics: utilize improved analytics tools and dashboards for reporting
What’s going to be the difference?
Ivalua will serve as the single source of source to pay truth for State purchasing operations. Users will experience a user-friendly intuitive procurement system, accelerated decision making, and greater visibility to spend.
What are the benefits?
The benefits of APP include:
Intuitive, e-commerce like buying experience
Policy prompts to clarify business rules and preferred buying methods
Single point of access for purchasing needs
Low touch approvals with email and mobile access
Fast, easy and visible –eliminate paper chasing
Accelerated decision making with clear business process and automated workflow
Spend visibility through increase in POs
Demand management through clear buying methods and prior approvals
Spend tied to catalog and contracted rates
Improved reporting capabilities
What’s the project timeline?
APP will go-live on October 15, 2018. End User Training on the new system will be conducted between mid-September through mid-October. Other key dates and the project timeline are listed below.
Where do I go if I have questions?
In addition to the information on this website, you can contact your Agency Change Agent or send an email to [email protected]. If you don’t know who your Change Agent is for your agency, click on the link to the Change Agent Contact List below.
Key Project Dates
June 11 to Early July 2018
Systems Integration Testing
Early July – Early August, 2018
User Acceptance Testing
Train – the – Trainer Training program delivery
August 20 – September 14 2018
End User Training Delivery
September 17 – October 26 2018
Start of Transition Phase
September 14, 2018
Go-No Go Decision
October 5, 2018
Start of Hard Freeze
October 5, 2018 COB
Commence business cutover - Complete in-flight transactions
October 4-5, 2018
AFIS integrations frozen, ProcureAZ temp Shutdown
October 5, 2018
Generate inception files as per the specifications –
Suppliers, Contracts, Chart of Accounts
October 7, 2018
Execute data migration (Suppliers, Contracts, COA) / Data Validation
October 8-11, 2018
Start interface (EAI) jobs to consume interface files
October 12, 2018
End of Hard Freeze
October 15, 2018
Go-Live (The AZ Procurement Portal is online) and ProcureAZ back online for limited users.
October 15, 2018