What are Usage Reports?
Suppliers are required to submit quarterly usage reports to the State listing total amount of spend from individual Cooperative Members and State Agencies. Usage reporting is done online via the Arizona Procurement Portal, which includes a payment portal for any applicable admin fees.
When are Usage Reports Due?
Usage Reports are Due Within thirty (30) days following the end of the quarter. Suppliers submit their Usage Reports and if applicable, a payment in the amount of one percent (1%) of their sales to members of the State Purchasing Cooperative.
The Usage Report and Administrative Fee Submission schedule is as follows:
- July 1 - September 30 : Due by October 31
- October 1 - December 31: Due by January 31
- January 1 - March 31: Due by April 30
- April 1 - June 30: Due by July 31
What is the Admin Fee?
Unless defined differently within a contract, an Administrative fee of one percent (1.0%) of sales receipts from Cooperative Member Transactions is due from suppliers quarterly. The Admin Fee is only applicable to amounts actually received by the contractor during the quarter and is not applicable to amounts ordered by customers but not yet paid for. The admin fee is not paid on transactions with State Agency Customers.